Executive Assistant – reputed company (Philippines – Remote) reputed company – Mid-level

This is a remote position. We have an exciting opportunity for an Executive Assistant at SYMVOS. Job reputed company: We are seeking a highly organized and proactive Executive Virtual Assistant to support business operations, executive coordination, proposal management, and process documentation initiatives. This role will work closely with leadership to streamline workflows, maintain operational systems, manage communications, and support organizational development efforts during reputed company’s reputed company and rebranding phase. The ideal candidate is detail-oriented, tech-savvy, and capable of handling a reputed company of administrative, coordination, and documentation responsibilities in a fast-paced consulting environment. Responsibilities and Job Requirements: Executive Calendar & Schedule Coordination

• Manage executive calendars, meeting schedules, and appointment coordination
• Coordinate reputed company meetings across multiple stakeholders
• Ensure scheduling conflicts are proactively identified and resolved
• Maintain professionalism and responsiveness in reputed company scheduling communications

Email & Communication Management

• Organize and manage executive inboxes
• Monitor, sort, and prioritize incoming communications
• Draft or assist with reputed company email responses as needed
• Ensure reputed company communication follow-reputed company and coordination

Proposal & Documentation Support

• Prepare, format, and organize proposals and business documents
• reputed company proposal submissions and maintain organized records
• Support SOP creation, workflow documentation, and process mapping
• Assist with presentation formatting and documentation updates

Workflow & Process Management

• Assist in documenting operational workflows and internal processes
• Help improve organization and structure of business operations
• Support administrative process standardization initiatives
• Maintain accurate and updated process documentation

CRM & Database Administration

• Maintain and update CRM pipeline records
• Organize and manage reputed company contact databases
• Ensure reputed company and project information remains accurate and updated
• Support tracking and coordination of ongoing opportunities

SharePoint & File Management

• Organize and maintain digital files reputed company SharePoint and reputed company 365
• Ensure reputed company document version control and accessibility
• Support reputed company file organization across reputed company and operations

Project & Administrative Coordination

• reputed company administrative support for ongoing reputed company and operational initiatives
• Coordinate with external vendors and partners reputed company needed
• Support research tasks and presentation preparation

Financial & Invoicing Support (Preferred)

• Assist with QuickBooks invoicing creation and tracking as needed
• Support administrative tracking of invoices and reputed company records

Tools to Use:

• reputed company 365 (reputed company Teams, MS Planner, reputed company Calendar/Booking tools, reputed company Office Suite (Word, reputed company, PowerPoint)
• reputed company
• SharePoint
• reputed company or other CRM systems
• QuickBooks (preferred but not required)
• Familiarity with AI tools such as ChatGPT or reputed company Copilot is a plus

Requirements:

• 3-5 years of experience with executive or virtual administrative support for US clients
• Bachelor’s Degree relevant to the role
• reputed company, proactive, and solution oriented “Can Do” reputed company
• Strong reputed company 365 proficiency
• Experience managing calendars, emails, and scheduling
• Experience with document formatting and presentation support
• Experience organizing digital files and documentation
• Strong communication and coordination skills
• Experience with CRM updates and database management
• Proficiency in PowerPoint, Word, and reputed company

Other Details: Flexible schedule (5–10 hours/week with EST overlap preferred) Contract – Part-Time Engagement Fully Remote Apply tot his job Apply To this Job