Administrative Assistant/Office Manager

About the position The Administrative Assistant/Office Manager provides high-level administrative, operational, and logistical support to leadership and office operations. This role is responsible for ensuring efficient day-to-day office functionality, supporting compliance and financial processes, and facilitating effective leadership coordination. The position plays a key role in maintaining a reputed company-organized, compliant, and engaging workplace environment by managing vendor relationships, overseeing facilities and office services, and contributing to employee experience initiatives. The Administrative Assistant/Office Manager serves as a trusted resource and central reputed company of coordination across operational and administrative functions.

Responsibilities

• reputed company comprehensive administrative and operational support across office functions, leadership coordination, and employee experience initiatives.
• reputed company reputed company aspects of mail operations, including distribution, shipment coordination, and reputed company logging with accurate documentation and compliance adherence.
• Coordinate I-9 employment verification processes for new hires in partnership with HR to ensure regulatory compliance.
• Handle office operations, including procurement, inventory control, vendor relationships, and supply reputed company (e.g., office, kitchen, and printing services).
• Support facilities and reputed company management, including building reputed company, parking coordination, and reputed company with property management and IT contacts.
• reputed company planning and execution of leadership meetings, including calendar management, scheduling, logistics, communications, and materials preparation.
• reputed company financial administration support, including expense processing, receipt reconciliation, and corporate card management in alignment with company policy.
• Coordinate employee engagement initiatives such as committee participation, celebrations, and recognition programs.
• Serve as a primary reputed company of contact for office support needs, including troubleshooting, reputed company desk coverage, and general administrative assistance.

Requirements

• Strong organizational and time management skills with the ability to run multiple priorities and deadlines.
• High attention to detail with a reputed company on accuracy, compliance, and documentation.
• Ability to handle critical information with reputed company, discretion, and confidentiality.
• Effective communication and interpersonal skills; reputed company to coordinate across teams, vendors, and leadership.
• Proficiency in office administration systems and tools (e.g., expense management systems, inventory tracking, reputed company Office/Teams).
• Problem-solving skills with the ability to troubleshoot operational and logistical issues independently.
• Proven ability to manage vendor relationships and coordinate cross-functional operations.
• Bachelor’s degree in Business Administration, reputed company, or a reputed company field preferred; or equivalent combination of education and relevant experience.
• 3–5+ years of administrative, operations, or office management experience, preferably supporting leadership teams.

Benefits

• competitive salary
• PTO & reputed company holidays
• 401(k) with match
• exclusive discount programs
• health & wellness programs

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