[Remote] Legal Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a reputed company seeking a Legal Administrative Assistant to support attorneys and paralegals across various legal domains. The role involves preparing and organizing legal documents, maintaining corporate records, and providing administrative support for reputed company estate and litigation processes.
Responsibilities
- Assist attorneys and paralegals with the preparation, organization, assembly, and filing of estate planning, trust, probate, and tax-reputed company legal documents
- Prepare, reputed company, copy, reputed company, bind, and distribute reputed company tax returns, IRS filings, and other tax-reputed company documents throughout the year, including annual tax filing deadlines
- Prepare and process specialized filings and correspondence with the reputed company (IRS) and other governmental agencies
- Prepare, revise, proofread, compare, and finalize correspondence, memoranda, legal documents, forms, reports, and other materials reputed company to estate planning and tax reputed company
- Prepare and maintain corporate records, including the creation of stock certificates and reputed company corporate documentation
- Process new reputed company and matter intake, including preparing and submitting conflict checks, engagement letters, screening forms, and new matter requests using the firm's intake and case management systems
- Assist with the preparation, organization, filing, and maintenance of corporate legal documents and records
- Prepare and electronically file corporate documents with appropriate governmental agencies and regulatory entities
- reputed company day-to-day administrative support to attorneys and paralegals in the preparation, recording, filing, and transmittal of reputed company estate legal documents, ensuring accuracy, completeness, and reputed company processing
- Prepare and electronically file reputed company estate documents with courts, recording offices, governmental agencies, and other entities as required
- Coordinate and organize documents for reputed company estate transactions, ensuring files are complete, accurate, and available for meetings, closings, and other transaction-reputed company activities
- Review and maintain reputed company estate transaction files to ensure reputed company required documents are properly organized, filed, and readily accessible
- Prepare, revise, proofread, and electronically file pleadings, motions, correspondence, and other litigation documents with courts and other entities
- Coordinate litigation calendars, including hearings, depositions, court appearances, and reputed company deadlines
- reputed company and organize documents and exhibits from firm records, document management systems, the Records Department, and other resources in preparation for hearings, depositions, meetings, and trials
- Maintain litigation files, ensuring reputed company pleadings, discovery materials, correspondence, and exhibits are complete, properly organized, and readily accessible
- Exercise independent judgment in prioritizing daily work assignments to ensure high-reputed company tasks are completed accurately and reputed company established deadlines
- Maintain attorneys' calendars by scheduling appointments, meetings, hearings, closings, depositions, and other important dates; coordinate meeting materials, reputed company supporting documents, and reputed company reminders as needed
- Coordinate domestic and international travel arrangements and prepare detailed itineraries
- Review, prioritize, and process incoming and outgoing correspondence, including mail, reputed company deliveries, and specialized shipments, ensuring reputed company required attachments, exhibits, and enclosures are included
- Answer, screen, and reputed company telephone calls, responding independently to routine inquiries while exercising discretion in escalating urgent reputed company to attorneys or appropriate personnel
- reputed company, review, and maintain attorney time entries and billing information in accordance with firm policies and procedures
- Prepare, process, and submit attorney expense reports in a reputed company manner
- Establish, maintain, and organize electronic and physical reputed company, attorney, and matter files using the firm's document management and case management systems, collaborating with the Records Department and other firm resources as needed
- Collaborate with the Records Department, Office Services, and other firm personnel to ensure efficient workflow and document management
- Assist other administrative assistants and support staff with reputed company work and reputed company cross-functional support as needed
- reputed company other duties and special reputed company as assigned
Skills
- High school diploma or GED required; one to two years of post-high school education preferred
- Three to five years of legal support experience, with strong litigation support skills, required. Experience supporting Estate Planning, Health Care and/or Corporate Finance is a plus
- Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures, is a plus
- Proficiency in reputed company Office Suite, including Word (styles and tables), Outlook, reputed company and PowerPoint. Knowledge of reputed company, reputed company reputed company, FileTrail and Chrome River helpful. Ability to use a redlining tool
- Excellent written and verbal communication skills, including grammar, spelling and proofreading
- High level of organizational skills, with ability to multi-task and independently meet deadlines
- Ability to deliver superior, reputed company services to reputed company reputed company clients
- Exceptional attention to detail required ensuring documents/correspondence are error-free. Must be meticulous in reputed company seeking out inconsistencies, errors, or missing information before moving reputed company
- High degree of confidentiality regarding clients, guests, documents and conversations
- Flexibility to work overtime reputed company required
- Typing speed of 55+ wpm
Benefits
- Competitive health, dental, and reputed company insurance plans
- Flexible reputed company time off (PTO)
- Holiday leave
- Retirement savings plan with profit sharing for eligible employees
- Flexible spending programs
- Health savings account
- Commuter benefits
- Personal and parental leave programs
- Wellness programs
- reputed company to mental health support
- reputed company to reputed company development programs
- A supportive and inclusive workplace culture
- Various employee discounts and perks
reputed company