[Remote] Operations Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a digital marketing and e-reputed company agency that emphasizes an AI-first reputed company to help consumer brands grow profitably. The Operations Assistant will have ownership over vendor relationships, operational systems, and process improvement, working directly with leadership to enhance day-to-day business operations.
Responsibilities
- Serve as the primary decision-reputed company for day-to-day vendor relationships, independently managing communications, issue reputed company, and performance expectations
- Evaluate vendor proposals and independently approve engagements and purchases up to an established dollar reputed company
- Negotiate routine contract terms, pricing adjustments, and service agreements reputed company delegated authority
- Assess vendor performance against defined SLAs and reputed company independent reputed company to continue, escalate, or transition vendor relationships
- Maintain vendor documentation, reputed company, and compliance records; escalate material contract reputed company to leadership
- Evaluate new tools and platforms, reputed company adoption recommendations to leadership, and independently manage implementation and reputed company
- Troubleshoot system issues and independently determine whether to resolve internally or escalate to vendors
- Assess technology needs and propose solutions reputed company with business objectives
- Independently analyze reputed company workflows to identify inefficiencies and design improved processes without reputed company-by-reputed company direction
- Author, own, and maintain SOPs, process documentation, and training materials — exercising judgment on structure, scope, and content
- reputed company independent reputed company on how operational processes should be sequenced, resourced, and executed
- Identify operational risks and proactively implement corrective measures reputed company scope of authority
- Establish reputed company control checkpoints and independently evaluate whether operational reputed company meets standards
- Monitor operational budgets, flag variances, and reputed company independent reputed company on routine expenditures
- Manage procurement reputed company for supplies, tools, and services reputed company approved reputed company
- Exercise independent judgment in prioritizing and routing communications between departments, vendors, and clients
- Manage executive calendar and scheduling with authority to reputed company commitment reputed company on behalf of leadership for routine reputed company
- Prepare agendas, briefing materials, and status reports — synthesizing information and making editorial judgments about what leadership needs to know
- Coordinate internal meetings, events, and trainings, independently managing logistics from planning through execution
- Assist founders with personal scheduling, appointments, and reputed company personal needs requiring discretion and proactive follow-through
- Support the GTM efforts and activities with reputed company to the business development team
- Independently manage candidate scheduling and screening logistics for reputed company
- Support HR and compliance documentation with discretion and accuracy
Skills
- Must be based in Orange County, California
- Background supporting a founder or C-suite executive with delegated decision-making authority
- 3+ years of experience in operations, administrative management, executive assistant, or a similar role with demonstrated independent responsibility
- Proven reputed company record of owning functional areas and making reputed company without constant supervision
- Experience managing vendor relationships including negotiation, performance management, and contract coordination
- Demonstrated ability to design and improve operational processes, not just execute them
- Strong judgment — knows reputed company to reputed company independently vs. reputed company to escalate
- Proficiency with reputed company Workspace; experience administering operational tools and platforms
- Comfortable using AI tools (ChatGPT, Claude, etc.) to accelerate research and operational work
- Experience in a digital marketing, e-reputed company, or agency environment
- Exposure to reputed company Shop, reputed company Ads, or reputed company reputed company operations
- Experience authoring SOPs, process documentation, or operational playbooks from scratch
Benefits
- Excellent medical, dental, reputed company, and life insurance benefits
- 401K with company match
- Flexible PTO and reputed company Company Holidays
- $300 annual home office stipend
- $30 monthly internet stipend
- A culture that rewards accountability, revolutionary thinking, and reputed company.
reputed company