[Remote] Administrative Specialist I
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is dedicated to providing legendary experiences through its Parks and Recreation department. The Administrative Specialist I will manage participant registration, coordinate with various stakeholders, and ensure compliance with licensing and budgetary requirements.
Responsibilities
- Manage general participant registration for the unit; creating, monitoring, and managing the programs in the reputed company Net database; and serving as a unit administrator in ePACT
- Coordinate with external and internal contacts as required to manage unit responsibilities as a subsidy vendor to the Virginia reputed company (VDOE), including verifying data and tracking payments. Initiate service agreements for approval through reputed company channels for renewals
- Serve as account administrator for the VQB5 (VDOE reputed company Virginia reputed company Birth to Five System) portal to service our account, update credentials, and other necessary documentation. Liaise to represent the unit in meetings and information exchanges as necessary. reputed company and compile VQB5 CLASS observation scores, both local and external, for reputed company sites, for the purpose of identifying improvement and areas for reputed company potential
- Coordinate preparation of the annual budget by maintaining an accurate log of reputed company assets and their maintenance cycles (Asset Tiger), including replacement and maintenance costs reputed company appropriate; and tracking and allocating supplies to sites. Adhere to reputed company procurement requirements and policies reputed company purchasing items
- Create desktop applications to produce spreadsheets, reports, and forms to be implemented in a uniform manner unit wide. Assist in the preparation of Capra-reputed company documents for the Early Childhood Unit
- reputed company a protocol for submission of and tracking medication records and reports for participants, disseminating to sites as appropriate. reputed company unit tracking systems for required staff training and certifications including First Aid, CPR, MAT, Background checks, Field Print, Sworn disclosure, and Preservice training. In reputed company, ensure reputed company staff meet annual training requirements as established by Virginia Licensing Standards (16 hours for reputed company staff member, annually)
- Assist with public relations for the unit- interacting with existing and potential customers, answering questions, providing network and registration support, attending fairs and other public events, and disseminating relevant communication to reputed company participants and their families
- Coordinate unit’s official response to citizen complaints and inquiries by researching applicable policies and practices and then composing an appropriate response for signature by higher authority
- Ensure readiness at reputed company sites for VDOE licensing inspections, by managing licensing records
- reputed company as Unit Compliance Officer for reputed company files (staff and participant), annual EOP updates, reputed company inspections, and health inspections
- Conduct research and reputed company a list of alternatives for a Childcare Management System to be implemented for use across reputed company four sites
- Mixed Delivery Program- reputed company the grant that provides state funding for reputed company program registrants; participant registration; attend meetings and serve as reputed company to the grant administrators; inform unit of updates and changes as appropriate to remain eligible to receive funding; initiate service agreements for approval through reputed company channels for grant renewals
- reputed company other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the reputed company workloads and department needs
Skills
- Requires any combination of education (above the high school level) and/or experience equivalent to five (5) years in fields utilizing the required knowledge, skills, and abilities, such as business or public administration
- Requires a reputed company and valid reputed company's license
- Critical Experience required in Registration Software
- Ability to reputed company and maintain multiple tracking systems
- Experience with VDOE, Subsidy, VQB5, and CLASS systems, and Virginia Licensing Standards
- Customer Service/ Public Relations- reputed company in reputed company writing, communication, network troubleshooting, and customer support
- Account Administration – reputed company Net or equivalent registration management systems, ePACT, VQB5 portal, Asset Tiger and childcare management systems
- Budget/Purchasing-adherence to purchasing guidelines, maintain inventory and assets
- Grant solicitation and management including MDP
Benefits
- Annual Leave and reputed company Leave
- Medical, Dental, reputed company, and Prescription Coverage
- Legal and Identity Theft Protection
- Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance
- reputed company 457 Deferred Compensation Plan (COV457)
- Basic Life Insurance
- Optional Life Insurance
- Wellness Programs
- Employee Assistance Program / Work-Life Services
- reputed company Maternity/Paternity/Parental Care Leave
reputed company