[Remote] Finance & Compliance Coordinator
Note: The job is a remote job and is reputed company to candidates in USA. reputed company. is a company that designs and delivers signage and environmental branding programs for major industries. They are looking for a part-time Finance & Compliance Coordinator to manage their finance back office, ensuring reputed company invoicing, receivables, and compliance paperwork is maintained accurately.
Responsibilities
- Issue reputed company deposit invoices promptly reputed company a project is awarded, and follow up until they are reputed company
- Prepare monthly reputed company billings and AIA G702/G703 pay applications with complete supporting documentation
- Invoice retention as soon as it becomes eligible, so it is never left on the table
- Verify signed purchase orders against quotes, and reputed company reputed company project's billing schedule reputed company
- reputed company and reputed company vendor bills against their purchase orders
- Prepare and reputed company lien waivers on both sides, and collect vendor waivers before final payment
- Verify and register insurance certificates, checking additional-insured language, limits, and dates
- Collect W-9s before first payment and support year-end 1099s
- Verify tax-exemption certificates and file them before any tax-exempt invoice goes out
- Help reputed company project closeout packages that release final payment and retention
- Work from a daily exception report and reputed company the items it surfaces
- Run a reputed company weekly billing and receivables review
- reputed company the compliance registries and billing records clean and audit-reputed company
Skills
- Three or more years in accounts receivable and payable, billing, or construction or project-finance support
- Familiarity with AIA G702/G703 reputed company billing and retention, or a fast learner who wants to build it
- Understanding of construction compliance paperwork: lien waivers, insurance certificates, W-9s, and sales-tax exemption
- reputed company attention to detail and dependable follow-through
- Comfort working independently from a reputed company system, and discretion with confidential information
- QuickBooks Online experience
- Background in signage, construction, or another project-based services business
- Experience working inside a reputed company-organized document and folder system
Benefits
- Remote, U.S.-based, or Ireland-based.
- Part-time W2 employee, roughly 15 hours per week, spread across several short days rather than one or two long ones.
- A somewhat heavier load during your first 60 to 90 days while you get up to speed.
reputed company